Preparing for Your First Appointment

Many patients remain with their same doctor for many years because they feel comfortable with their service. However, in certain situations, including moving to a new neighborhood or city, people must find new doctors.

Here is a brief summary about everything you need to know to be ready for your first visit with us:

Appointment Reminders

It can be easy to forget when you scheduled a dental appointment but now we will remind you with an Appointment Reminder via email or text message.  And if it's your first visit, we'll be happy to provide driving directions. Just click on the link below to let us know how you'd like to be contacted. We'll do the rest!

Appointment Reminder Consent Form

Download the release of records consent form.

Records Release Form

Initial Consultation

Your first step is to call our office and set up an appointment. Consultations are a great opportunity for you to meet our dentist and get to know them better. Our dentist can talk to you about the different procedures that we offer and how you can benefit from them.

Paperwork and Documentation

If you are satisfied with our dentist after the first meeting, our team will help you set up an appointment. Before the appointment, you will be required to fill out a new patient form and provide us with your dental history and records. We suggest that you come in at least 20 minutes before your scheduled appointment so that you have plenty of time to fill these forms.

This paperwork is divided in two categories, both of which need to be properly completed. The first one requires your personal details. In this form, you have to fill in personal information such as your name, age, marital status, income range, home address, etc. You will also be required to complete a medical history form. On this form, we ask that you provide complete your complete medical history, including your past medical treatments and dental problems, as well as details about dental insurance coverage, policy and provider.

It is extremely important that you answer all of the questions honestly because any incorrect or incomplete answer could impact your future treatment.

Our office also allows patients to fill out these forms before visiting our office. You can visit our website and fill out the enrollment form online to save time at your appointment. Patients can download health history forms from our website and fill in all the required details. This information will be stored in our database and our dentist will evaluate it prior to your session. To download and fill the forms out prior to your appointment, please click the following link:

New Patient Form

Comprehensive Examination

After studying your dental health history, our dentist will examine your gums, teeth, and mouth. This procedure is known as a comprehensive exam and our dentist performs it to study the state of your dental health and hygiene. Teeth cleaning is an important part of the comprehensive exam. Our dentist thoroughly cleans your teeth and mouth before moving onto the x-rays so that there are no extra particles during the x-ray process.

Our dentist will look for any sensitivity, decay, and redness around the gums and teeth during the examination and explain the procedure to you accordingly. Even though our dentist will have already studied your medical and dental history from the forms you filled, they might still ask you questions about your teeth while examining them. This is fairly common in case our dentist sees anything unusual or something which was not mentioned in the forms.


After conducting the comprehensive exam, our dentist takes an X-ray of your mouth, which will give them a clear picture of the condition of your teeth and jaw. These scans are taken to better analyze oral disruptions, diseases and cavities. The panoramic radiographs are the most common types of dental X-rays because they provide the dentist a much detailed view of the teeth and jaw. The dentist can easily spot any impacted teeth or jaw fractures with the panoramic X-ray.

Although many people believe they are a lengthy process, X-rays usually don’t take more than a few minutes, and they are completely safe. 

Post-Examination Discussion

After the dental checkup, our dentist will discuss your results with you. Our dentist will guide you through any of the problems or decay that they found in your mouth. They may also mention the various treatment options that our practice offers.

Afterward, you will receive the total cost of the particular procedure and  you can discuss a payment plan with our staff if you need one.

Follow-Up Appointment

As soon as your meeting has been conducted with our dentist at Bartram Family Dental Care in Jacksonville Florida, now you can schedule a follow-up session according to your availability. These follow-up sessions would mostly be for cleaning and preparing your tooth for the upcoming procedure.

We recommend that patients schedule these follow-up visits at least twice a year to avoid any cavities, tooth decay or oral health issues from developing.  During these routine check-ups, the teeth are regularly cleaned and treated to make sure that they stay in good shape.

Call us at 904-292-1002 for an appointment or come to our office today. Our team is here to answer any questions you may have.